Important update to Group Protection forms


On the 25 May 2018 the new General Data Protection Regulations (GDPR) will come into force.

This replaces the Data Protection Act 1998 and aims to give people more control over how organisations use their data. Please make sure you’re using our latest forms and literature that include new consents and access to our updated Privacy Policy.

What you need to know

From 25 May 2018 it’s important to use the latest versions of our forms

Our medical underwriting forms and many of our claim forms ask employees to provide medical and health information. These now include:

  • Information about our new Privacy Policy,
  • Where needed, a separate section asking for their consent to access medical reports
  • A separate section requesting their explicit consent to allow us to process this information.

Using the latest versions of these forms will help insured employees understand their data rights, and helps us to process medical underwriting and claims without delay or inconvenience.

We recommend you go to our literature library each time you need a form.

As our key literature is online, wherever possible, we replace old forms and literature with the new version at the same web address (URL). You may want to save a hyperlink to the forms you frequently access to avoid the risk of saving a local copy that may go out of date.

Our new Privacy Policy is available here

As a provider of group protection policies, we don’t hold the contact details of all the people we’re asked to insure. We’re encouraging our new and existing customers to share our full Privacy Policy with their insured employees to help them understand their data rights and how we process information.

GDPR information for employers

Our GDPR Leaflet (109kb pdf) explains our role as Data Controller when providing Group Protection insurance.  It also answers some common questions that employers may have about our GDPR responsibilities.

If you have any further questions about GDPR please get in touch with your usual Group Protection contact.